Online invoice software is a web service used by businesses to create invoices for the products and services they have provided for clients. Once you have prepared the invoice, you can send it to your clients via email. This tool enables you to monitor your business activities at every level: sales, generating invoices, payments, and following with your clients.
Table of Contents
Reviews of the 10 Best Invoicing Tools
1. Square
Square is my number #1 pick on this list of best invoicing software and I like it most because you can use the software to create UNLIMITED invoices for free! Yes, completely free! In addition to that, it supports recurring invoicing or recurring payments. Square is a known brand and studies have shown that the perception of the tools you use may influence the chances of you getting paid on time. Won’t it be nice to get paid faster?
If you choose Square, chances are your customer may already be using it and they won’t have to manually enter information. This is the benefit of using a widely-recognized brand that your customers already know. With a few clicks, you’ll get paid! Other free tools that I really like are Stripe and Paypal invoicing software.
Here is a quick video showing how to create invoices with Square:
Getting paid is as easy as the 3-steps shown in the snapshot below:
The only payment you can expect is for processing when you accept card payments. There are no fees for checks or cash. Start invoicing with Square here today
2. Invoice Ninja
Invoice Ninja is an excellent invoicing tool that came second and which is ideal if you serve less than 100 clients. They will offer you free invoicing services. This tool is open-source invoice software that gives you four templates to choose from, and have more than 45 payment processors. Additionally, they support auto-billing and recurring invoices.
You can pay less than $10 per month to upgrade to the ‘Ninja Pro’ subscription. With Ninja Pro, you can invoice more than 100 clients, create custom quotes, and have some project management capabilities.
Features:
- Create professional invoices from template designs
- Create invoices from quotes
- Create recurring invoicing and automatic billing for clients
- Send invoice payments auto-reminder to your client by emails
- Receive notifications when a client views and pays your invoice
- Attach essential files to your invoices and expenses.
Pricing:
3. QuickBooks
QuickBooks is an easy cloud accounting software that came third on this list and it is a software of choice for anyone looking to fully organize all finances in one place. You can generate and send custom invoices from any device. The most exciting feature about Quick Books is that Its Online Mobile app stores your data in the cloud automatically and synchronizes across your devices, making it easy for you to manage your business on-the-go.
Features:
- Generate and send custom, professional invoices, sales receipts, and estimates.
- Schedule recurring payments thereby saving time
- Track sales, expenses, and profits.
- Works on mobile, PC and Mac
- Transact in multiple currencies
- Generate sales quotes
- Manage and pay your bills
- Track and manage your sales tax
- Track inventory
- Create purchase order
- Track business progress
Pricing:
From $10.36 user/month.
Free 30-days trial
4. FreshBooks
FreshBooks is an invoicing, time tracking, and expense-tracking software tailored for small businesses and freelancers.
FreshBooks have, for the past ten years, been trusted for helping you with creating invoices and preparing bills fast and efficiently. Also, you can track and log time by project and clients and work together with your team.
Features:
- Customize and send unlimited invoices, including automated recurring invoices.
- View when a client receives, views, and pays an invoice.
- Set-up automatic late payment reminders and fees
- Creating and sending professional estimates
- Work on PC, tablet, or mobile
- Get business insight with simple reports and dashboards
- Easy payments by accepting online credit cards
Pricing:
From $15 user/month
30-day free trial
5. Zoho
Zoho Books is an online accounting software that offers basic accounting services: creating and sending invoices, tracking expenses, synchronizing bank accounts, and creating reports. Zoho Books also provides a full set of accounting tools that grow with your business. It works on all devices. It’s most outstanding feature is the fact that you don’t need an accountant to compile a report of your finances; all you need is to look at your dashboard for a detailed report giving you an in-depth view of your business.
Features:
- Track and classify expenses, and prepare bills and send them to your clients all from one place
- Create and send professional invoices, set up automated recurring invoices, and receive online payment in a fast and straightforward way.
- Get real-time updates on your cash flow when you connect Zoho Books to your bank account. Monitor and categorize transactions instantly.
- Get powerful accounting reports like P&L, Balance sheets, and Cash Flow Statements
- Track inventories and manage goods as they come in and go out
Pricing:
From $10 organization/month.
Free trial for 14 days
6. Xero
Xero is our 6th best accounting software that offers you time-saving tools you need to grow your business with unlimited users and round the clock support. Xero also boasts of its reliability and security. Its main advantage is the ability to invoice customers in bulk, saving you a lot of time.
Features:
- Create professional-looking custom-designed invoices
- Set up recurring invoices
- Automate invoice payment reminders and be paid faster by sending tailored emails to your clients
- Do all your invoices from your mobile
- Accept payments online with a debit, credit card, or PayPal and keep cash flowing
Pricing:
From $20 user/month
Free trial for 30 days
7. Sage 50c
Sage50C is our 7th on this list. Sage is a leader in providing business management software and services to small and medium businesses. It has been around for over 25 years.
Sage 50c was launched in 2016. It is accounting software that integrates Microsoft 365 with cloud storage and transfer of data. Users can store and share their accounting data via the cloud.
Sage 50c ensures secure online access and power and productivity of a reliable desktop solution.
Features:
- Create professional invoices
- Monitor your cash flow by linking directly to your bank account, record sales and receipts in real-time
- Get powerful reporting and dashboards
- Trade-in multiple currencies
- Track project expenses, income, and profit.
Pricing:
From $192 user/ year
Free trial for 60 days
8. Wave
Wave is our 8th best invoice software that I have personally used in one of my business. It is cloud-based invoicing software, which enables you to track all your payments, bills, and expenses in one place. It is suitable for small businesses with less than ten clients, and it is offered free of charge.
Features:
- Create and send professional custom invoices, estimates and receipts fast
- Automate your billing by scheduling recurring invoices
- Enable automated payment reminders for your clients
- Track the status of your invoices
- Get faster payment by accepting credit cards
- Use scanning tools and bank connections to track income and expenses.
Pricing:
Free
9. Invoice2go
Invoice2go came 9th on this list and we liked it a lot because of its efficient billing and invoicing service, suitable if all you need is a simple and easy-to-use invoicing software without additional functions. It works with all devices so you can do your invoicing on-the-go.
Features:
- Choose from their wide range of templates to create custom invoices
- Track you invoices
- Create payment reminders
- Get charts and reports on how your business is performing
- Track expenses
- Get fast payments via debit and credit cards
Pricing:
From $21 user/year
Free trial for 14 days
10. OneUp
OneUp came 10th but still made it be on this list as an excellent cloud-based accounting and invoicing software suitable for small and medium-to-large businesses where they have an accountant to handle their financial analysis. It enables you to do accounting, invoicing, inventory, and CRM from your mobile device.
With OneUp, you can also create a quote and convert it into an invoice and then send it to your customers in a few clicks. The only disadvantage is that it lacks recurring invoices and automated payment reminders.
Features:
- Synchronize with your bank and automate 95% of your accounting
- Create and send custom invoices fast
- Use OneUp’s built-in email system to inbox your client once your invoice is ready directly
- Get to see which invoices are due from the Customer Payment screen.
- Get notifications by email just before customer payments are due
- Check-in on Customer 360- degree views to get a one-glimpse understanding of each customer activity
Pricing:
From $9 user/month
Free trial for 30 days
11. SliQ Invoicing
SliQ is an invoicing and quoting software for creating, sending, and tracking professional invoices, credit notes, purchase orders, delivery notes, quotes, and customer statements aiding you to get timely payments. It is windows only use desktop software and a good choice for invoicing and billing.
Features:
- Automate invoicing and quote numbering
- Automate billing with recurring invoices
- Send invoices to your customers by email
- Get faster payments through PayPal
- Create your report
- Track payments and send receipts and reminders
- Have a stock control and product database
Pricing:
From $27.50 one-off payment with no recurring fees
12. BillQuick Online
BillQuick is geared towards professionals on the move. In addition to invoicing, it has project management and time tracking functionalities. BillQuick Online is compatible with all major browsers for smartphones, Mac and PC.
Features:
- Great invoicing features: 180 templates, batch processing, automatic PDF creation, and ability to edit processed invoices
- Create different invoice types: recurring, retainer, hourly, phased, joint, percent, complete, and more
- Automatic billing that automatically generates a project invoice for review on any frequency
- Email and print invoices one at a time or in batches within a single click and link attachments, for instance, receipts or pictures to any invoice.
Pricing:
From $19.95 user/ month
Free trial for 15 days
13. Scoro
Scoro is a comprehensive business management and invoicing software that enables you to streamline your entire invoicing process. With Scoro, you get tools to manage every aspect of your business from projects, clients, and invoicing within a single solution.
Features:
- Create and send customized sales, credit invoices, and quotes.
- Enable recurring payments
- Set up automated overdue reminders
- View the scope of each client’s or project’s profitability
- View reports of essential aspects of your business on the real-time dashboard: sent invoices, monthly estimated revenues, etc.
Pricing:
From $26 user/month
Free trial for 14 days
14. FinancialForce Billing
FinancialForce Billing is billing software which streamlines your billing. It generates invoices from the data you have already given in the Salesforce Platform. FinancialForce Billing gives you an efficient way to link your CRM, billing, and ERP systems, making the process error-free.
Features:
- Generate invoices from custom objects, quotes or opportunities
- Give Finance, Sales& Services teams an open view of any customer
Pricing:
Upon request
Free demo included
15. Chargebee
Chargebee was designed for companies that offer subscription services. It has all the necessary tools for managing subscriptions, invoicing, recurring payments, and more, with their elegant API feature. With Chargebee, you only need to focus on what matters and automate the rest. You will be delighted to learn that Chargebee supports several popular client libraries that your developers can work with, including; Net, Python, Java, Ruby, PHP, and more.
Features:
- Built-in metered billing support that lets you charge customers for what they use
- Easy tax payment
- Create beautiful and detailed invoices
- Give your customers many payment modes including; checks, cards, debit, online wallets and more
- Gives you subscription management, analytics, and reporting abilities
Pricing:
Free for your first $50k revenue
16. WORK[etc]
WORK[etc] is a cloud computing platform that integrates CRM, projects, invoicing, help desk, reporting, and collaboration.
It is an integrated business management tool that enhances the growth of your business.
Features:
- Invoicing and time-tracking
- Track your payment
- Create custom professional invoices and quotes from custom templates
- Create a bill for every possible event automatically
Pricing:
From $78 for two users/month
Free trial for 14 days
17. Harvest
Harvest is essentially a time tracking and time billing software that allows you to convert your work hours into invoices. You can automatically create invoices from tracked time and expenses. You can also manually create a free-form invoice. With this tool, you can see all the invoices you have created and zero in on any open invoices you need to follow up on. You can use the invoice graph to get an overview of your revenue for the year or filters to get a report on a particular client or timeframe.
Features:
- An all-inclusive solution for invoicing, time tracking, expenses and projects
- Send invoices fast and be able to see when clients view them
- Experience faster payments by allowing your clients to use Stripe and PayPal
- Automatic payment reminders
Pricing:
Free for 1 user/ up to 2 projects. From $12/user/month after that.
Free trial for 30 days
18. PaySimple
PaySimple gives you a suite of cloud-based software to help you with payments, billing, tracking customer information, and setting up recurring payment systems from a customizable aspect without you necessarily having specialized knowledge.
With PaySimple, electronic invoices and online payments are automatically tied to customer profiles; this enables you to analyze customer reports, cash flows, and trends.
Features:
- Subscription billing
- Create and send customized invoices and recurring invoices with ease
- Get online payment forms in your email template with ‘click-to-pay’ buttons
- Get a real-time dashboard for invoice tracking
- Get automated reminders and receipts for invoices
Pricing:
From $49.95 user/month
Free trial for 14 days
19. Zervant
Zervant is an invoicing software designed for small businesses, freelancers and sole traders. It is user-friendly, and you don’t need to have prior finance or invoicing management skills to use the system. It enables you to create and send as many invoices as you want for free.
Features:
- Create and send invoices, quotes, and estimates with ease
- Send your invoices via email, paper, or as a PDF attachment
- Get recurring invoices services
- Get payment reminders
- Get receipts
Pricing:
Free
20. KashFlow
KashFlow is an accounting and invoicing software that is also user-friendly. It is straightforward to learn and set up. This fantastic tool helps run your business without you possessing any prior knowledge in accounting or bookkeeping.
Features:
- Create invoices from a quote within a single click
- Set up recurring invoices
- Customize, edit, email and print your invoices
- Get faster payments when your customers pay you using PayPal
- Set automatic reminders for payments at intervals of your choice.
Pricing:
From $20 user/month
Free trial for 14 days
21. Bill.com
Bill.com is excellent for small-to-medium businesses for creating custom invoices, dealing with payments, giving unlimited document storage, workflow collaboration, and the ability to access back-office via a mobile device. Additionally, Bill.com gives you a calendar feature to show you when deposits are coming in and when payments are due.
Features:
- Send invoices electronically or through mail as paper
- Allow your customers to view and pay invoices online
- Choose your preferred electronic payment mode; ACH or credit card
- Alert your customers via email a few days before payments are due
- Automate recurring invoices and overdue notices
- Get unlimited document storage
Pricing:
From $29 user/month
Free trial for 30 days
My name is Nate Reiner and I am the editor here at 10Webtools. I have 8 years of experience using 50+ different web tools ranging from podcast, web hosting, email marketing, and much more. I previously managed a team offering support services to a large conglomerate that utilized tens of software solutions. I now run this blog full-time and when I am not reviewing or testing software, I enjoy riding bikes and supporting my clients achieve internet success. You can reach me directly at [email protected]